Delivery Schedule

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As of September 4, 2012 the warehouse has implemented a delivery schedule.  Please see the attached form for more information. 

If you have any questions or concerns please feel free to contact us.

Delivery Schedule

Purchasing and Warehouse Memos

Attached are several memos that were recently distributed that directly relate to warehouse/purchasing procedure changes.

 Purchasing Process Memo

 Warehouse Deliveries

 Cost Savings Memo

Staff

Purchasing/Accounting Technician

Lori McMillen ext. 10202   lori_mcmillen@aesd.net

Warehouse

Craig McMullen ext. 10299 craig_mcmullen@aesd.net

David Dencker Ext 10299 david_dencker@aesd.net

Fax #

760-246-4201

Who do I Contact ???

Warehouse Manual and Forms

Shopping Online

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Many of our vendors have user friendly websites that enable us to browse products on-line rather than sifting through catalogs. I have included just a few of the vendors that we frequently use and ...more

COPY COUNTS

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Save the Date!

Copy counts are due to Lori in the Purchasing department on the following dates:

March 21th

June 14th

September 20th

December 18th

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Answers to some commonly asked questions.......

Why was my requisition rejected?

FAQ's

 

Purchasing Department

California Uniform Public Construction Cost Accounting Act

The Adelanto Elementary School District is inviting all licensed contractors to submit a Contractor Registration Application for inclusion on the District's list of qualified bidders for the 2014 calendar year.

Contractor Registration Form

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A.E.S.D. Purchasing Manual

Money Saving Tips.....................

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Now more than ever we all need to work together to save ...more

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Shop Around~ Shop Around

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Need help negotiating the best price?  Please give me a call or email me @ lori_mcmillen@aesd.net.  I am MORE than happy to do my best to secure the best pricing on everything from paper goods to scanners.

USE OF FACILITIES

Any groups or organizations wishing to use any of our facilitites will need to complete a Use of Facilities application and provide us with a copy of their insurance certificate for $ 1,000,000 in liabilty coverage naming the Adelanto School District as additional insured.  You can download and print the form here.  Please be sure to fill the form out completely.  You will need to drop the form off at the office of the site you are requesting.  Once the site Administrator approves your application it will be sent forward to the District Office for District approval.  Please refer to our "Use of Facilities Policy, Regulations and Fees" for more information.

 

Use of Facilities Application

Facilities Brochure

 

If you need a resource for insurance you can contact one of the vendors below:

 

Insurance Resource

Tulip Application

 

Purchase Order Terms and Conditions

1.   Use the Purchase Order Number on all invoices, package labels, packing slips, and correspondence.

2.   Invoices must be itemized and sent ATTN:  Accounts Payable.

3.   Transportation charges must be prepaid, add freight charge to invoice, FOB: Destination.

4.   Sales tax must be shown separately.

5.   Vendors outside of California who charge sales tax must provide sales tax ID number when invoicing or sales tax will be disallowed and paid as use tax by A.E.S.D.

6.   Endorse packing slip with Purchase Order number listed.

7.   NO CHANGE OR CHARGE IN EXCESS OF THIS ORDER MAY BE MADE WITHOUT PERMISSION OF THE AUTHORIZED AGENT!

8.   The Adelanto Elementary School District desires  to pay all bills promptly.  However, invoices cannot be paid unless the vendor complies with all instructions herein.

9.   As of August 1, 2004:  Warehouse Receiving Hours 6:30 AM - 2:00 PM (M-F)

Revised 4/24/2012 Lmc

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Child Nutrition Services BIDS

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Below you shall find copies of Bids for bread, dairy, paper and produce being utilized by Child Nutrition Services for the 2013-2014 School Year.  If you have any questions regarding any of the bids posted, please contact our Director of Child Nutrition Services Delise Barringer at delise_barringer@aesd.net

Bread Bid

Dairy Bid

Paper Bid

Paper Bid Docs

Produce Bid

 

 

 

Important Dates

INFORMATION AND FORMS FOR OUR VENDORS

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All vendors shall be granted an interview upon request regarding their products or services. Requests for appointments shall be ...more

FORMAL BIDS AND RFP's

We have the following Bid(s) and RFP(s) that are open:

WiFi Hardware RFP 13/14-03

Opens 10/16/2013

Closed 10/30/2013

WIFI HARDWARE RFP 13/14-03

WIFI ADVERTISEMENT

At our Special  Board of Trustees Meeting on November 14, 2013 the contract for WiFi Hardware was awarded to TechNet

WiFi Evaluation Results

 



Smarter Balanced and Renaissance Assessment Mobile Devices RFP 13/14-02

Opens 10/16/2013

Closed 10/30/2013

SMARTER BALANCED AND RENAISSANCE ASSESSMENT MOBILE DEVICES RFP 13/14-02

SMARTER BALANCED AND RENAISSANCE ASSESSMENT MOBILE DEVICES ADVERTISEMENT

At our Special  Board of Trustees Meeting on November 14, 2013 the contract for Smarter Balanced and Renaissance Assessment Mobile Devices was  awarded to CDW-G.

Chromebook Evaluation

 



After School Education and Safety (ASES) -Provider/Program Implementation

Opened 10/9/2013

Closed 10/23/2013

ASES RFP

ASES Advertisement

At our Board of Trustees Meeting on December 10,2012 the contract for ASES Provider/Program Implementation was awarded to Think Together Inc.



Sale of Surplus Buses

Opens 5/22/2013

Closed 6/17/2013

NO BIDS RECEIVED

Surplus Buses Bid Doc

Surplus Bus Advertisement



RFP for Uniform Rental Services

Opened 5/1/2013

Closed 5/22/2013

Uniform RFP 12/13-01

At our Regular Board of Trustees Meeting on June 4, 2013 the contract for Uniform Rental Services was  awarded to Cintas Corporation.

RFP 12/13-01 Evaluation Worksheet

RFP 12/13-01 Cost Comparison

 

For any questions or concerns, please contact Lori McMIllen, Purchasing Tech at lori_mcmillen@aesd.net.

Note, if you have not already registered to be on our Bid List, please complete the Contractor Registration form and submit it so we can add you to the list.