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The Adelanto District Budget is a living document.
The Adopted Budget is first presented to the Board in June of each year, and must be adopted by the Board by June 30. The Budget is prepared using best estimates from (a) history, (b) the San Bernardino County Superintendent of Schools Business Advisory Services Department, (c) and other sources we receive information from. For the past several years, the District Budget was adopted before the State Legislature approved a budget. K-14 Schools (including Community Colleges) make up almost half of the State Budget.
The First Interim Budget is adopted by the Board with actual data as of October 31 of each year. It includes any changes required by the adoption of the State Budget. It is Approved by the Board by December 15 of each year. A key component of the Interim Reports is the Multi Year Projection (MYP), which shows the budget for the current year and two subsequent years.
The Second Interim Budget is adopted by the Board with actual data as of January 31 of each year. It is Approved by the Board by March 15 of each year.
The Estimated Actuals are found as part of the Adopted Budget. As the District is preparing the first estimate of the Budget for the upcoming year, the District is also preparing the final estimate of the current year. As noted above, this report is Adopted by June 30 of each year.
Budget 2009-10 This is the District Budget adopted by the Board in June, 2009, for the 2009-10 school year. It also includes final estimates for the 2008-09 school year budget. The State Budget had not been finalized when the District budget was prepared.
1st Interim 2009-10 This is the budget presented with actual data as of October 31, 2009.
2nd Interim 2009-10 This is the budget presented with acutal data as of January 31, 2010.
Budget 2010-11 This is the budget adopted by the Board in June, 2010, for the 2010-11 school year. It also includes final estimates for the 2009-10 school year budget. As of September 28, 2010, the State had not approved a Budget.
1st Interim 2011-12 This is the budget presented with actual data as of October 31, 2011.
2nd Interim 2011-12 This is the budget presented with actual data as of January 31, 2012.
After the close of business on June 30 of each year, the District begins reviewing the activity for the prior year and closes the books. Expenditures are analyzed to determine if they would be an appropriate categorical expenditure. Income that was documented to be received in the prior year is set up as an accounts receivable. Each expenditure that was documented to be due in the prior year is set up as an accounts payable. The District also reviews many other financial areas including but not limited to inventory, fixed assets, and debt. When all of this activity is completed, we have a report we call the Unaudited Actuals, which must be approved by the Board and submitted to the County Superintendent of Schools by September 15. As with the budget reports, this is in the State mandated report format. This report is reviewed by the Auditors as the perform their annual review. They then submit an Audit Report, which summarizes information contained in the Unaudited Actual. The Audit Report is submitted to the State and County Superintendent of Schools by December 15.