Purchasing Services

Purchasing Services

Page Sections

Bids/Request For Proposals (RFP)
Use of Facilities
Purchase Order Terms & Conditions


Senate Bill 854

Senate Bill 854 is now in effect. This bill requires all contractors who wish to do business with a public entity on any project $ 1,000.00 or more to be registered with the DIR (Department of Industrial Relations). Please refer to the attached letter(s) for more information and links to the Department of Industrial relations website.
New Requirements
Contractor Letter SB 854


California Uniform Public Construction Cost Accounting Act

The Adelanto Elementary School District is inviting all licensed contractors and potential Vendors to submit a Contractor Registration Application for inclusion on the District's list of qualified bidders/Vendors for the 2016 calendar year.
CONTRACTOR REGISTRATION APPLICATION


Electronic Waste Pick Up

Electronic Waste is unwanted computers, monitors, televisions, audio equipment, printers, laptops, fax machines, telephones, and other electronic equipment. Electronic equipment may contain heavy metals (e.g., lead, mercury, and cadmium) and other toxic materials that can become hazardous to human health and the environment.

When electronic equipment breaks or becomes obsolete, it must be properly disposed of or recycled. Do not place any electronic equipment in the trash, hallways or storage areas, even if it is broken.

Request a pickup of E-Waste online using the Surplus Pick Up Request Form. Direct any questions to the Purchasing Department at 760-246-8691 ext. 10202 or Technology 760-246-8691 ext. 10222.

When filling out the “Surplus Pick Up Form” please be sure to include Asset Tag #’s, Serial #’s or CID #’s. These items will need to be pulled from our Fixed Asset Inventory.

Savings Update

2013-2014 School Year the purchasing department saved $20,454.13.

2014-2015 School Year the purchasing department saved $13,705.79.

2015-2016 We have currently saved $8,797.02.

This is money that went back into your school site budgets.

This was all made possible by shopping around, switching vendors, buying re-manufactured, utilizing coupons/promo codes and negotiating better pricing.


Use of Facilities

Any groups or organizations wishing to use any of our facilities will need to complete a Use of Facilities application and provide us with a copy of their insurance certificate for $ 1,000,000 in liabilty coverage naming the Adelanto School District as additional insured. Please be sure to fill the form out completely. You will need to drop the form off at the office of the site you are requesting. Once the site Administrator approves your application it will be sent forward to the District Office for District approval. Please refer to our "Use of Facilities Policy, Regulations and Fees" for more information.
You can download and print the form here:
Use of Facilities Application
Use of Facilities Policy, Regulations and Fees

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Bids/Request For Proposals (RFP)

BID 16/17-08 Network Hardware
Opened December 15, 2016
Closed January 24, 2017
Document Link
RFP 16/17-08 Network Hardware (RFO) View pdf
RFP 16/17-08 FAQ View pdf

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RFP 16/17-07 WAN/ISP E-RATE
Opened December 15, 2016
Closed January 31, 2017
Document Link
RFP 16/17-07 WAN/ISP E-RATE View pdf
RFP 16/17-07 WAN/ISP E-RATE Pricing Module Worksheet View Spreadsheet
RFP 16/17-07 FAQ View pdf

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BID 16/17-06 Asphalt Repair
Opened September 22, 2016
Mandatory Job Walk October 4, 2016
Closed October 25, 2016
Document Link
RFP 16/17-06 Asphalt Repair Advertisement View pdf
RFP 16/17-06 Asphalt Repair Bid Packet View pdf
RFP 16/17-06 Asphalt Repair Bid Addendum #1 View pdf
RFP 16/17-06 Asphalt Repair Bid Addendum #1 Revision View pdf
RFP 16/17-06 Asphalt Repair Bid Job Walk Sign-in Sheet View pdf
RFP 16/17-06 Asphalt Repair Bid Rejection View pdf

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RFP 16/17-05 Fuel
Opened September 8, 2016
Closed October 6, 2016
Document Link
RFP 16/17-05 Fuel View pdf

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RFP 16/17-04 Chromebooks
Opened April 12, 2016
Closed May 5, 2016
At our regularly scheduled Board of Education Meeting on June 7, 2016 the contract for SBA Chromebooks was awarded to Sehi Computer Products.
RESULTS
Document Link
RFP 16/17-04 SBA Chromebooks View pdf
RFP 16/17-04 Addendum #1 View pdf
RFP 16/17-04 Addendum #2 View pdf
RFP 16/17-04 Pricing Matrix View pdf

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RFP 16/17-03 Painting
Opened April 7, 2016
Closed May 16, 2016
At our regularly scheduled Board of Education Meeting on June 7, 2016 the contract for Painting was awarded to Leo’s A-C Inc.
Document Link
RFP 16/17-03 Painting View pdf
RFP 16/17-03 Painting Bids View pdf

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Bid 16/17-02 Carpet
Opened April 6, 2016
Closed May 11, 2016
At our regularly scheduled Board of Education Meeting on June 7, 2016 the contract for Carpeting was awarded to Carpet Club.
Document Link
Bid 16/17-02 CARPETING View pdf
Bid 16/17-02 CARPETING Tally Sheet View pdf
Bid 16/17-02 CARPETING Tabulation View pdf

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RFP 16/17-01 ASES
Opened February 25, 2016
Closed April 4, 2016
At our regularly scheduled Board of Education Meeting on May 3, 2016 the contract for the After School Education and Safety Program Delivery was Awarded to Think Together, Inc.
Document Link
Request for Proposal (RFP) After School Education and Safety Program (ASES) View pdf

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Purchase Order Terms and Conditions

1. Use the Purchase Order Number on all invoices, package labels, packing slips, and correspondence.

2. Invoices must be itemized and sent ATTN: Accounts Payable.

3. Transportation charges must be prepaid, add freight charge to invoice, FOB: Destination.

4. Sales tax must be shown separately.

5. Vendors outside of California who charge sales tax must provide sales tax ID number when invoicing or sales tax will be disallowed and paid as use tax by A.E.S.D.

6. Endorse packing slip with Purchase Order number listed.

7. NO CHANGE OR CHARGE IN EXCESS OF THIS ORDER MAY BE MADE WITHOUT PERMISSION OF THE AUTHORIZED AGENT!

8. The Adelanto Elementary School District desires to pay all bills promptly. However, invoices cannot be paid unless the vendor complies with all instructions herein.

9. As of August 1, 2004: Warehouse Receiving Hours 6:30 AM - 2:00 PM (M-F)

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Files and Forms