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Purchasing Services

Lori McMillen
Purchasing/Accounting Technician

760-246-8691 x10202
lori_mcmillen@aesd.net

Lori McMillen

Purchasing Services

To contact Purchasing Services, (760) 246-8691:
Lori McMillen, lori_mcmillen@aesd.net, ext 10202

 

PURCHASING REFRESHER TRAINING FEBRUARY 2021

February 25, 2021 the Purchasing Department held a training regarding

"All Things Req Related"

Please see the link below to access the presentation.

PRESENTATION

 

SURPLUS ITEMS UP FOR AUCTION

https://www.govdeals.com/AdelantoElementarySchoolDistrict

 


DONORSCHOOSE.ORG APPROVAL

 

Pre-Qualification Packet for the 2021 Calendar Year

 

Vendor Registration

The Adelanto Elementary School District is now using an online registration system to register all licensed contractors and vendors who would like to do business with the District.  Please click the link below to register.  As of March 1, 2021 all Vendors are required to complete the attached form (Conflict of Interest) and submit it  to the Purchasing department at  lori_mcmillen@aesd.net 

CONFLICT OF INTEREST

 

Vendor Registration

Electronic Funds Transfer (EFT) Payment Enrollment Form

This form is used to register your organization for Automated Clearing House (ACH) payments with an addendum record that contains payment related information processed through the Financial 2000 System by the School District. Recipients of these payments should bring this information to the attention of their financial institution when presenting this form for completion.

EFT Enrollment Form


Conference Request Form (CRF)

Prior to registering for a conference/workshop a completed/approved CRF must be received from Academic Services.  Once the form is filled out online, print it out, collect the signatures and forward the original to Academic Services via district mail.  Photo copies, scans or email copies will not be accepted.  When the form is received by Academic Services the item will be placed on the next available  Board Agenda for approval.  Once approved the form will be signed off by either the Superintendent, CAO, CBO or CPO.  Academic Services will then scan a copy to the originator and the original will be given to the Purchasing Department.

Conference Request Form

 


Electronic Waste Pick Up

Electronic Waste is unwanted computers, monitors, televisions, audio equipment, printers, laptops, fax machines, telephones, and other electronic equipment. Electronic equipment may contain heavy metals (e.g., lead, mercury, and cadmium) and other toxic materials that can become hazardous to human health and the environment.

When electronic equipment breaks or becomes obsolete, it must be properly disposed of or recycled. Do not place any electronic equipment in the trash, hallways or storage areas, even if it is broken.

Request a pickup of E-Waste online using the Surplus Pick Up Request Form. Direct any questions to the Purchasing Department at 760-246-8691 ext. 10202 or Technology 760-246-8691 ext. 10222.

When filling out the “Surplus Pick Up Form” please be sure to include Asset Tag #’s, Serial #’s or CID #’s. These items will need to be pulled from our Fixed Asset Inventory.


Use of Facilities

Any groups or organizations wishing to use any of our facilities will need to complete a Use of Facilities application and provide the District with a copy of their Certificate of Insurance for $ 1,000,000 in liability coverage naming the Adelanto Elementary School District as Certificate holder and additional insured. Please be sure to fill the form out completely. You will need to drop the form off at the office of the site you are requesting. Once the site Administrator approves your application it will be sent forward to the District Office for District approval. Please refer to our "Use of Facilities Policy, Regulations and Fees" for more information.
You can download and print the form here:
Use of Facilities Application
Use of Facilities Policy, Regulations & Fees

 


Bids/Request For Proposals (RFP)

Register your business with us to be on our vendor list.  This ensures that you are set up and ready to bid when the opportunity arises.  To see a list of the current solicitations please click the link below.

 

 

 

 

Documents

  • Purchasing Manual