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Business Services

 

 

 

Julie Gonzales

Assistant Superintendent of Business Services

To contact the Assistant Superintendent of Business Services Office: Verónica Monteilh, Executive Assistant II,  veronica_monteilh@aesd.net or (760) 246-8691 x 10233

About Business Services

The Business Services Group at AESD is a well-trained and experienced team that oversees the facilities' planning, financial health, and operational efficiency at all school sites.  Business Services is responsible for the Child Nutrition Services, Fiscal Services, Maintenance & Operations, Risk Management, Benefits & Safety, and Technology Services Departments of the District.  All 15 of our school sites benefit from Business Services to help keep students safe, buildings maintained, and school processes operating on time.


BUDGET INFORMATION

The Adelanto Elementary School District Budget is a living document.

The Adopted Budget is first presented to the Board in June of each year, and must be adopted by the Board by June 30. The Budget is prepared using best estimates from (a) history, (b) the San Bernardino County Superintendent of Schools Business Advisory Services Department, (c) and other sources we receive information from. For the past several years, the District Budget was adopted before the State Legislature approved a budget. K-14 Schools (including Community Colleges) make up almost half of the State Budget.

The First Interim Budget is adopted by the Board with actual data as of October 31 of each year. It includes any changes required by the adoption of the State Budget. It is approved by the Board by December 15 of each year. A key component of the Interim Reports is the Multi-Year Projection (MYP), which shows the budget for the current year and two subsequent years.

The Second Interim Budget is adopted by the Board with actual data as of January 31 of each year. It is approved by the Board by March 15 of each year.

The Estimated Actuals are found as part of the Adopted Budget. As the District is preparing the first estimate of the Budget for the upcoming year, the District is also preparing the final estimate of the current year. As noted above, this report is Adopted by June 30 of each year.


Budgets

These are the budgets per year, estimates and actuals

Year Download Link
2023/24 Budget      View/Download
2022/23 Budget      View/Download
2021/22 Budget      View/Download
2020/21 Budget      View/Download
2019/20 Budget      View/Download
2018/19 Budget      View/Download
2017/18 Budget Part 1      View/Download
2017/18 Budget Part 2      View/Download
2016/17 Budget Part 1      View/Download
2016/17 Budget Part 2      View/Download
2015/16 Budget      View/Download
2014/15 Budget      View/Download
2013/14 Budget      View/Download

 


Interim Reports

Local educational agencies (LEAs) are required to file two reports during a fiscal year (interim reports) on the status of the Local educational agencies financial health. The first interim report is due December 15 for the period ending October 31. The second interim report is due March 17 for the period ending January 31. The interim reports must include a certification of whether or not the Local educational agency is able to meet its financial obligations.

Year      Download Link
2023/24 First Interim Report      View/Download
2022/23 Second Interim Report      View/Download
2022/23 First Interim Report      View/Download
2021/22 Second Interim Report      View/Download
2021/22 First Interim Report      View/Download
2020/21 Third Interim Report      View/Download
2020/21 Second Interim Report      View/Download
2020/21 First Interim Report      View/Download
2019/20 First Interim Report      View/Download
2018/19 Second Interim Report      View/Download
2018/19 First Interim Report      View/Download
2017/18 Second Interim Report      View/Download
2017/18 First Interim Report      View/Download
2016/17 Second Interim Report      View/Download
2016/17 First Interim Report      View/Download
2015/16 Second Interim Report Part 1       View/Download
2015/16 Second Interim Report Part 2       View/Download
2015/16 First Interim Report Part 1       View/Download
2015/16 First Interim Report Part 2       View/Download
2014/15 Second Interim Report      View/Download
2014/15 First Interim Report      View/Download

 


Education Protection Account(EPA) Spending Plans

Revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA).

Year Download Link
2019/20       View/Download
2018/19       View/Download
2015/16       View/Download
2014/15      View/Download
2012/13      View/Download

 


Audit Reports

Year Download Link
2022       View/Download
2021       View/Download
2020       View/Download
2019       View/Download
2018      View/Download
2017       View/Download
2016      View/Download
2015      View/Download
2014      View/Download
2013      View/Download
2012      View/Download
2011      View/Download

 


Unaudited Actuals

After the close of business on June 30 of each year, the District begins reviewing the activity for the prior year and closes the books. Expenditures are analyzed to determine if they would be an appropriate categorical expenditure. Income that was documented to be received in the prior year is set up as an accounts receivable. Each expenditure that was documented to be due in the prior year is set up as an accounts payable. The District also reviews many other financial areas including but not limited to inventory, fixed assets, and debt. When all of this activity is completed, we have a report we call the Unaudited Actuals, which must be approved by the Board and submitted to the County Superintendent of Schools by September 15. As with the budget reports, this is in the State mandated report format. This report is reviewed by the Auditors as the perform their annual review. They then submit an Audit Report, which summarizes information contained in the Unaudited Actual. The Audit Report is submitted to the State and County Superintendent of Schools by December 15.

Year Download Link

2022/23 Unaudited Actuals (revised)

      View/Download
2022/23 Unaudited Actuals       View/Download
2021/22 Unaudited Actuals       View/Download
2020/21 Unaudited Actuals      View/Download
2019/20 Unaudited Actuals      View/Download
2018/19 Unaudited Actuals      View/Download
2017/18 Unaudited Actuals       View/Download
2016/17 Unaudited Actuals      View/Download
2015/16 Unaudited Actuals      View/Download
2014/15 Unaudited Actuals Part 1       View/Download
2014/15 Unaudited Actuals Part 2 

     View/Download 

 


SSC Dartboards

School Support Services (SSC) provides Dartboards in an attempt to predict cost-of-living adjustment (COLA), Consumer Price Index (CPI), and ten-year T-bill planning factors per the latest economic forecasts. They also provide updated Local Control Funding Formula (LCFF) factors. SSC relies on various state agencies and outside sources in developing these factors, but assumes responsibility for them with the understanding that they are general guidelines.

Date Download Link
January 2024 View/Download
July 2023 View/Download
May 2023 View/Download
January 2023 View/Download
July 2022 View/Download
May 2022 View/Download
January 2022 View/Download

 


American Rescue Plan Act

Year   Download Link
June 2021 - Elementary and Secondary School Relief Fund (ESSER III) LEA Plan   View/Download