Payroll Services

You can log on to the Best Net website or call payroll at extension 10267 Mona Montenegro or extension 10207 Mellisa Rubio.
 

(Certificated Contract)
Paydays are usually the first of the month. However, if the first falls on a weekend or a holiday, payday will be the following business day.

(Classified Contract)
Paydays are the last business day of the month.

(Substitute Employees)
Paydays are on the 9th of the month. However, if the ninth falls on a weekend or a holiday, payday will be the following business day.

Please view this attachment for additional payroll information for FY 2024-2025

All pre-taxed voluntary deductions except for 403b’s and 457’s.
 

Call Subfinder to get a printout of all jobs that you have worked during the last pay period. Bring this printout to the school site you are missing for verification of days/hours you were assigned. After verifying with the school site, they will then add it to your next warrants time sheet.

If you do additional work on a timesheet other than your regular position, this causes your earnings to vary. However, the NML and the LONG that appears on your paycheck should remain the same unless you have an anniversary step or moved on the pay scale because of additional units.
 

Certificated Substitute- White
Classified Substitute- Yellow
Certificated Contract - Golden Rod
Classified Contract - Green

You need to fill out a Golden Rod timesheet.
 

You need to fill out a Green timesheet.
 

If your request is received in the payroll office by the 13th, it will take two payroll cycles before the electronic fund transfer will take place. The first cycle is a test month called “Prenote”. During this time, all the information is tested for correctness. If the information submitted is correct, EFT will be in effect the following month.

This all depends when your bank posts the deposit in your account. Some banks post the deposit the same day they receive the notice from the Federal Reserve Bank. Other banks post on the actual payday.

Checks are available at the payroll office from 8 a.m. to 12 p.m. EFT’s will be mailed the next work day. Warrants are not mailed and need to be picked up.

You will need to write an authorization note for that individual to be able to pick up your check. They will need to bring in their own picture ID at the time of pick up. If it’s a revolving check, the employee has to personally come in and sign for the revolving check.
 

You will only need to reimburse the District for the Juror’s Fees portion (exclude mileage). Please make a personal check payable to AESD for the amount.

You need to turn in a doctor’s off-work certificate to both personnel and payroll. This certificate will need to state the duration of your disability. Prior to your return, you will also need to provide payroll and personnel a doctor’s release to return to work.

Certificated Contract-Days taken in excess of your sick days are docked from your salary at the substitute pay rate $125.00 per day if it is short-term, $150.00 per day if it is long-term.

Classified Contract-Hours taken in excess of your sick leave are docked from your salary at 100% of your hourly rate, unless you have a doctor’s note then it will be docked at 50% of your hourly rate.

PERS and STRS regulations prohibit any district from paying out sick leave. However, this can be transferred over to your new district. Notify your new employer that you have sick days with Adelanto School District and they will send us a form to fill out and transfer your days.

You can change your withholding (Form W-4) anytime. Forms are available on the District Website and due to the payroll department on the 13th of the month.

There is a form that you need to fill out to update your information. Payroll does not have access to change your information. Personnel will need to make a copy of your social security card with your new name. Make sure all the information that appears on your pay stub is accurate. That way wages are correctly reported to the Social Security Administration and W-2’s that are mailed out at the end of the year are promptly received by the employee.
 

You can access your payroll warrant and W2 information at https://employeeselfservice.sbcss.k12.ca.us